Every caregiver applicant in one hiring pipeline
Applicants apply to several agencies at once. Whoever responds first usually gets the conversation. Recruit holds every applicant in one pipeline with a next step attached, so nobody goes cold waiting for a callback.
What caregiver recruitment software has to do
Keep every candidate's next step clear. Define what you are actually hiring for, hold every applicant in one pipeline with their stage and next step visible, get a conversation started before the applicant accepts work elsewhere, schedule the interview without a chain of messages, and hand a cleared caregiver straight into onboarding.
Where applicants go
Forty seconds on an applicant who was qualified, interested, and gone by the time anyone called.
The twenty minutes that decide it
An applicant fills in a form on a Tuesday evening. By Wednesday lunchtime they have spoken to two agencies and accepted shifts at one of them. Nothing about that is unusual, and none of it is about pay.
What separates the agency that got them is not a better advert. It is that somebody saw the application, knew it had not been actioned, and picked up the phone while the applicant was still deciding. That is a visibility problem before it is a hiring problem, and it is the part a hiring pipeline is for.
Define the opening first
One pipeline, one shared record
Interviews, without the message chain
What happens after you hire someone
Clearance before the first visit
Credentials stay with the caregiver record. An owner or administrator clears the caregiver before scheduling.
A handoff, not another entry
The cleared caregiver appears in Care Operations on the same agency record.
Hiring and coverage belong together
The office can plan coverage from the caregiver record instead of rebuilding a separate list.
Common questions
Rivana Recruit shows each applicant’s stage and next step in one pipeline. Staff can manage conversations and share interview invitations from the candidate record. An owner or administrator reviews credentials and clears the caregiver for visits before Care Operations can schedule them.
Caregiver recruitment software holds job openings, applicants, conversations, interviews and clearance on one record. It shows the stage and next step for each applicant, then carries the cleared caregiver into Care Operations.
No. You define the opening and decide separately where to advertise. Recruit records the hours, area and role requirements you are hiring for; it does not source applicants or post to job boards.
Each candidate has a visible stage and next step. The recruiting day surfaces new applications and staff review pending. The office can see which conversation or interview needs action instead of leaving an applicant waiting in an unworked list.
Their record carries documents and the hiring stage into onboarding. An owner or administrator clears them for visits. Only then can Care Operations schedule them; collecting documents is not itself clearance.
Recruit is one of four workspaces on the same agency record. A cleared caregiver appears in Care Operations without being entered again. Automations sit alongside hiring with the agency’s review and contact boundaries.
See Recruit with your own pipeline
Twenty minutes from an application arriving to a cleared caregiver on the schedule.